Eco World London Development Company Limited (“Eco World London” ”We” and “Us”) and any of its associated companies are committed to protecting and respecting privacy. As part of any recruitment process, we collect and process personal data relating to job applicants.
You are a Candidate if you have registered an interest in working for us, you are applying for an actual or potential vacancy or opportunity with us, or if you are hoping to work with us as an agency worker, freelancer, or contractor.
If you are successful in your application you will be given information about how your personal information will be used as an employee.
We are a “data controller”. This means that we are responsible for deciding how we hold and use personal information about you and to make you aware of how and why your personal data will be used for the purposes of the recruitment exercise, and how long it will usually be retained for.
We will collect, store, and use the following categories of personal information about you:
We also collect, store and use the following “special categories” of more sensitive personal information:
We have in place an appropriate policy documents and safeguards which we are required by law to maintain when processing such data.
We collect personal information about candidates in different ways. Most often this data will be collected directly from you, or from your CV, passport, or other identity document, or interviews which may form part of the recruitment process.
We will also collect personal data indirectly through third parties, which include recruitment agencies or search consultancies with whom you have registered or instructed, online job boards with which you have registered, the Disclosure and Barring Service, where appropriate, your named referees, or through an occupational health service. We will notify you if we require to collect personal data from third parties, and this will only be once an offer has been made.
For the purposes of our recruitment activities and the selection of a suitable candidate, we will use the personal information we collect about you to:
We are allowed to process this information about you for the following legal reasons:
If you fail to provide information when requested, which is marked as mandatory and which we have flagged is necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application successfully. For example, if you fail to provide us with relevant details of references, we will not be able to take your application further.
You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.
We will only share your personal information with the following third parties for the purposes of processing your application:
All our third-party service providers and associated companies are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
We may transfer your personal information outside the EEA where our third-party service providers and associated companies host data or process data outside the EEA. If we do, we will ensure a similar degree of security of data by ensuring at least one of the following safeguards is in place:
In those cases you will have the right to ask us for more information about the safeguards we have put in place as mentioned above (e.g. to request a copy where the safeguard is documented, which may be redacted to ensure confidentiality).
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
If you wish us to retain your personal information on file, on the basis that a further opportunity may arise in future and we may wish to consider you for that, you may ask us to do this during the application process. You have the right to withdraw your consent for processing for that purpose at any time. To withdraw your consent, please contact the Recruitment Partner you consulted with. Once we have received notification that you have withdrawn your consent, we will dispose of your personal data securely.
Under certain circumstances, by law you have the right to:
Please note that if you do wish to exercise these rights:
Data Protection Team
11-14 Grafton Street, London, W1S 4EW
This policy was last updated on 30 May 2018.
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues, although we would ask that you contact us in the first instance.